Privacy Policy

Effective Date: April 15, 2025

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Welcome to Body By Heart ("we," "us," or "our").   We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website http://www.bodybyheart.com (the "Site") or use our services. Please read this policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

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1. Information We Collect

We may collect the following types of information:

• Personal Information: Information that identifies you as an individual, such as your name, address, email address, phone number, date of birth, and payment information.

• Health Information: Information related to your medical history, treatments, or other health-related data, which is protected under the Health Insurance Portability and Accountability Act (HIPAA).

• Usage Data: Information about how you interact with our Site, such as IP addresses, browser type, pages visited, and time spent on the Site.

• Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience, analyze usage, and deliver personalized content. You can manage your cookie preferences through your browser settings.

 

2. How We Use Your Information

We may use your information for the following purposes:

• To provide and manage healthcare services, including appointment scheduling, billing, and communication.

• To comply with legal obligations, including HIPAA regulations.

• To improve our Site and services, including analyzing user behavior and preferences.

• To send you updates, newsletters, or promotional materials (you may opt out at any time).

• To protect the security and integrity of our Site and services.

 

3. How We Share Your Information

We do not sell or rent your personal information. We may share your information in the following circumstances:

• With Healthcare Providers: To coordinate your care with other healthcare professionals, as permitted by HIPAA.

• With Service Providers: With third-party vendors who perform services on our behalf, such as billing or IT services, under strict confidentiality agreements.

• For Legal Purposes: To comply with applicable laws, regulations, or legal processes, or to protect our rights and safety.

• With Your Consent: For any other purpose with your explicit consent.

• No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties

 

4. Your Rights and Choices

You have certain rights regarding your personal information, including:

• Access and Correction: You may request access to or correction of your personal information, including health records, as permitted by law.

• Opt-Out: You may opt out of receiving marketing communications by following the unsubscribe instructions in those communications.

• Cookies: You can disable cookies through your browser settings, though this may affect Site functionality.

• HIPAA Rights: You have specific rights under HIPAA, including the right to request restrictions on certain uses and disclosures of your health information.

To exercise these rights, please contact us at privacy@bodybyheart.com                                   .

 

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information, including encryption and secure servers. However, no system is completely secure, and we cannot guarantee absolute security.

 

6. Data Retention

We retain your information for as long as necessary to provide our services, comply with legal obligations, or fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

 

7. Third-Party Links

Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. We encourage you to review their privacy policies.

 

8. Children’s Privacy

Our Site is not intended for individuals under the age of 13. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected such information, please contact us immediately.

 

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the updated policy on our Site with a revised effective date. Your continued use of the Site after such changes constitutes your acceptance of the updated policy.

 

10. Contact Us

If you have questions or concerns about this Privacy Policy or our practices, please contact us at:

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​privacy@bodybyheart.com

Heart Management LLC

1550 Lincoln Blvd. Suite 101

Santa Monica CA 90401

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This Privacy Policy is provided for informational purposes and should be reviewed by legal counsel to ensure compliance with applicable laws and regulations.